Step 4 – Other financiers
4 A. Current research grants. Specify all your current grants, submitted applications, and grants that you plan to apply for in 2024-2025. State the funding source, granted amount (or amount applied for) and grant period (year and month). To delete saved data, check the box ‘Delete’ next to the line and click ‘Save’.
4 B. Comment (max 5,000 characters including spaces). If applicable, comment on how the project and budget of the present application relates to other grants stated above. Also state how much time you work (or plan to work) in the other projects. If you have several grants the total working time for you may not exceed 100%.
Step 5 – Budget
The budget should be prepared per calendar year and consist of two parts: costs of personnel and other costs. Please refer to the call text for further information on eligible budget items and how we handle indirect costs and rental costs.
Personnel. State the following information about yourself: position (‘Postoctoral Fellow’), university, department, monthly salary for full-time employment. Note that we ask for the salary of a 100% employment, although only 80% of the time should be spent on the project. When you choose university from the drop-down menu the corresponding payroll supplemental wage (LKP) figure* will be generated automatically. If your university cannot be found in the drop-down menu, please fill in the information manually. Click ‘Save/add new line’ and the sum applied for will automatically be calculated for the stated monthly salary, LKP and working hours spent on the project. When the budget for one year has been saved, you can copy and re-use the budget for the following year by clicking on ‘Copy previous year’. The auto-filled data can be edited.
*Supplemental wage (LKP) is the cost for the employer to employ a person in addition to their salary.
Other costs. Choosing ‘Other’ opens a field enabling manual input of an item. Every item under ‘Other costs’ must be specified in the ‘Project proposal’ (step 6). State the total sum for each item, e.g. equipment, travels etc. Please refer to the call text for information on eligible costs.
Step 6 – Project proposal, CV, publication list and attachments
6 A. Project proposal (maximum 25,000 characters including spaces). The proposal should include the following headlines and sections.
- Purpose and aims: briefly state the purpose and specific aims of the proposed project.
- State of the art: briefly summarise relevant research in the field, including key references.
- Significance and scientific contribution: describe how the proposed project relates to previous work in the field and how the project will add to this. Also describe the contribution of the project to the field, both short and long term.
- Preliminary and previous work: briefly describe your own previous work and/or pilot studies in the field.
- Project description: describe in more detail the project design using the following headlines.
- Theory and method: describe the underlying theory and method which will be used to achieve the stated aims.
- Timeline and implementation: briefly describe the timeline for the project and how the project will be implemented. Also describe any important risks that may hamper the project and how you intend to mitigate this.
- Project organisation (if applicable): describe if the work project is part of a larger research project. Also describe if the project depends on results, personnel or similar from other research projects that are beyond your control.
- Line of independence (if applicable): if the project will be part of a larger research project briefly describe how they relate to each other. If the project is a continuation of work from your PhD-thesis briefly describe the relationship and how the proposed project extends on the thesis.
- Access to archives, collections, specific equipment, research infrastructures and similar (if applicable): briefly describe if you need access to any of these and how you will ensure proper access.
- Ethics (if applicable): briefly describe any ethical issues present in the project and how they will be addressed. State if an ethical approval is needed and if it has already been applied for or will be applied for later*.
- Comment to the budget: specify any ´Other costs´ listed in the budget.
* Note that the ethical approval should not be submitted. It is the responsibility of the grant manager to ensure that research conducted complies with the terms and conditions specified in Swedish law and we expect that this is full filled.
If tables, figures, graphs etc are needed to describe any of the above this may be provided as pdf attachments. Such attachments need to be references in the text.
6 B. Curriculum vitae (maximum 10,000 characters including spaces). The CV is attached as a pdf file. If there are several participating researchers CVs for all of them should be submitted. The CV(s) should include the following headlines.
- Education: provide information on your doctoral education as well as education on bachelor and master level. This should include type of degree, university and date (year and month) of issuing the degree. Note: if you will receive your doctoral degree after the deadline for the call you need to provide information on the expected date for the planned examination.
- Work and employment: list your current and previous academic positions including type of employment, employer and dates for the employment (year and month). If your current employer is not the same as the host institution for the proposed project both should be listed. If applicable, also describe other relevant work experiences and/or international exchanges.
- Merits and awards: list supervised students with name, university, type of student (e.g. master student in subject X) and dates (year and month). List competitive grants that you have received with information on project name, timeline for the project, amount of funding, funding agency and if you were the main applicant for the grant. Also list awards and any other merits relevant for the application (e.g. research or teaching awards, keynotes etc).
6 C. Attachments to the proposal (max four documents). Additional files may be attached if the content cannot be expressed in the proposal. Always refer to the attachment in the proposal. Attached documents should be in PDF format and each document should not exceed 2 MB. Attached documents can be reviewed in step 7 under ‘Preview’.
6 D. Publications List all your publications and specify what type of publication it is (e.g. PhD thesis, peer reviewed article). For co-authored publications also describe your role and contribution. Publications in the list may be substituted by other relevant types of research output such as e.g. patents, software or datasets. In such cases include title, id and year of publication.
Step 7 – Preview and submission
Here you can preview your application before submitting it. Once submitted, the application cannot be changed.
Save your application as a draft To save your document as a draft, click ‘Exit (save draft)’ on the bottom right. The application will be saved under the tab ‘Drafts’ on ‘My page’.
Request signature When the application is finished, click on ‘Request signature’ under the section ‘Required signatures’. This generates an e-mail to the Head of Department asking them to co-sign the submission on behalf of the host institution.
Final submission You will receive a confirmation e-mail when the Head of Department has co-signed the application and after this you are able to submit the application. The application will not be submitted (or visible) to the foundation before this step is completed.
Confirmation After submission you will be redirected to ‘My page’. A notification confirming that ‘Your application is now submitted’ will be displayed, as well as a reference number. We recommend that you note this number and refer to it if you are contacting us about the application.